If you know the recipient well, it’s fine to include a friendly line sending good wishes.
Use your judgement when determining how much personality to reveal. Sometimes adding a little humor is actually helpful in a business setting, but err on the side of caution before making a joke.
Different Types of Business Letter
Be courteous. Even Business Letter Example if you are writing with a complaint or concern, you can be courteous. Consider the recipient’s position and offer to do whatever you can, within reason, to be accommodating and helpful.
For example, a discourteous complaint might read: “I think your sunglasses suck and I am never buying them again.” A courteous complaint might read: “I am disappointed with the construction of your sunglasses, and I plan to take my business elsewhere in the future.
Official Business Letter Criteria
Use “second page” letterhead for additional pages. Most business letters should be concise enough to be one page in length only. But if you have something lengthier, such as a contract or legal findings, you may need additional pages. Use “second page” letterhead, which usually has an abbreviated address and is made of the same type of paper as the first page letterhead
Contents Tools of Business Letter
Include the page number on the second and subsequent pages, at the top of the page. You may also want to include the recipient’s name and the date.
Choose a closing. The closing, like the salutation, is an indicator of respect and formality. “Yours sincerely” or “Sincerely” is generally a safe bet; also consider “Cordially,” “Respectfully,” “Regards” and “Yours Truly.” Slightly less formal but still professional closings include “All the best,” “Best wishes,” “Warm regards,” and “Thank you.” Use a comma after your closing.
Starting Tips of Business Letter
closing the letter. Leave about four lines empty for your signature. Sign the letter after you’ve printed it, or, formal letter format if you’re sending it via email, scan an image of your signature and affix it to this part of the letter. Blue or black ink is preferred.
• If you are signing the letter on someone’s behalf, write “pp:” before your signature.
Add the typist’s initials. If someone other than the writer typed up the letter, you should add this person’s initials below the signature block. Sometimes, the letter writer’s initials are also included. Then it is clear who worked on this letter.
Encloses with the Business Letter
Make note of enclosures. If you’ve enclosed additional documents for the recipient to review, note this a few lines beneath your contact info by noting the number and type of documents.
Add additional recipients’ names. If you are sending a copy of the letter to another person, you should include this on the letter. This is noted by typing “cc:” below the “Enclosures” line, which stands for “courtesy copy”, along with the person’s name and title